Employment

CURRENT JOB OPENINGS (Scroll down to see all job descriptions):

• Youth First Program Coordinator 

Youth First Program Coordinator

• Currently taking applications for 2 full-time positions

How to apply:
Email your cover letter and resume to:
Vickey Taake
Human Resources Manager
Youth First, Inc.
vtaake@youthfirstinc.org

Purpose: The Youth First Program Coordinator is responsible for carrying out the mission of Youth First, Inc. to provide evidence-based substance abuse prevention programs for area youth and their families.  The individual will have excellent communication skills, initiative, energy, enthusiasm, and demonstrated commitment to youth development and substance abuse prevention.

Reports to: Director of Programs

Roles & Responsibilities: 

• Planning, coordinating and implementing Youth First programs, including:

1.  Family First Growth and Family First Success
2. Family Connections©
3.  Family Foundations©
4. LifeSkills Training©
5. Reconnecting Youth©
6.  Coping & Support Training©
7.  In It to Win It – The 7 Habit Way
8.  WhyTry©
9.  The Truth Is
10. Al’s Pals©

• Develop and manage relationships with schools, churches, and other community-based organizations.
• Coordinate and implement orientation, training sessions, technical support, and program evaluation.
• Interview, hire and manage program facilitators
• Manage program budgets and expenses.
• Identify, apply for, and secure funding opportunities (grants, sponsorships, etc.).
• Maintain all program records and submit timely reports to funding agencies.
• Maintain strong communication with School Social Workers and program facilitators delivering programs.
• Provides prevention expertise and support to organizations participating in Youth First programs
• Raise community awareness about Youth First programs throughout the Tri-State.
• Participate in fundraising events and other Youth First community events.
• Other duties as requested.

Organization Skills & Knowledge 

• Effective communicator, writer, and presenter.
• Able to handle multiple jobs and responsibilities simultaneously.
• Creative and innovative.
• Project and budget management experience.
• Attention to detail.
• Knowledge of issues surrounding youth and their families
• Critical thinking skills.
• Strong organizational and interpersonal skills.

Qualifications:

• Bachelors Degree with focus in education, social work, or communications a plus, but not required.
• Ability to supervise and coordinate programs and activities with a variety of collaborators and personnel.
• Non-profit project management experience a plus, but not required.

Equal Employment Opportunity: Youth First will not discriminate in recruitment, hiring, assignment, evaluation, promotion, discipline, termination, or any other employment action on the basis of any characteristic or class, which is now or may in the future become protected by law. Employment with Youth First is based solely on qualifications and competence for the particular position to be filled. Since such qualifications and competencies are not peculiar to any type or class of individuals, and since Youth First recognizes the value of a diverse workforce, there will be no discrimination in employment decisions and actions on the basis of age, race, gender, color, national origin, disability, religion, marital status, or sexual orientation.

All Youth First employees must pass a criminal background check and drug testing. In addition, employees are required to be trained in child abuse and neglect reporting, with renewal every two years.

Updated 8/11/21

CURRENT JOB OPENINGS (Scroll down to see all job descriptions):

• Philanthropy Assistant
• Grants Coordinator

Philanthropy Assistant

• Currently taking applications for a full-time position

How to apply:
Email your cover letter and resume to:
Vickey Taake
Human Resources Manager
Youth First, Inc.
vtaake@youthfirstinc.org

Purpose:

The Philanthropy Assistant is responsible for supporting numerous aspects of the organization’s
fundraising activities and assisting the Vice President of Philanthropy with strengthening the effectiveness
of the organization’s development functions. The Philanthropy Assistant will serve as the office
receptionist and work closely with volunteers and staff to achieve the organization’s annual and longrange marketing and fundraising goals.

Reports to:: Vice President of Philanthropy

 Roles & Responsibilities

1. Assists Vice President of Philanthropy:

a) Produces, organizes, and manages information for the meetings listed below. Meeting preparation
includes agenda packets, meeting room setup, organizing the provision of food and refreshments
for attendees, and taking minutes as requested.
i. Donor Development Committee
ii. Awareness Committee
iii. Auction Committee
iv. Breakfast of Champions Committee
v. Other committees and task forces as requested.
b) Coordinates the VP of Philanthropy’s calendar, travel arrangements, and expense reports as
needed.

2. Supports Fundraising Initiatives and Activities to Acquire and Retain Donors:

a) Provides the necessary support to implement fundraising plans and achieve associated goals
under the direction of the Vice President of Philanthropy.
b) Assists with Salesforce entry and reporting.
c) Prepares and mails donation acknowledgement letters.
d) Makes donor thank you phone calls.
e) Reconciles Salesforce and Sage Intacct donation reports on a quarterly basis.
f) Handles donation pledge reminders.
g) Ensures deliverables are met for each account. May include stewardship reports, meeting updates,
Salesforce entries, proposal status, etc.

3. Serves as Office Receptionist:

a) Welcomes visitors by warmly and professionally greeting them and directing them appropriately.
b) Maintains and trains new staff on office calendars and scheduling room use.
c) Answers, screens, and forwards all incoming phone calls to the organization’s general phone line
in a friendly and professional manner. Provides information for general inquiries related to the
organization’s location and other organization or individual staff member contact information.
d) Responsible for phone system, updating phone list and assisting with new hires and extension
updates.
e) Updates main phone messages for office hours, holidays and/or closings.
f) Keeps employee mailboxes up to date with current staff.
g) Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
h) Ensures the office reception area, conference rooms, kitchen, and other common areas are kept
neat and presentable.

4. Other Assignments:

a) Serves as a member of the development team, assisting with fundraising activities and events
when necessary.
b) Other duties as assigned.

Requirements:

a) Bachelor’s Degree preferred.
b) One to three years of executive assistant/administrative/clerical or relevant experience preferred.
c) Fundraising and volunteer management skills are a plus. Experience working in the non-profit
sector is not required.
d) Excellent creative writing skills are desired, including a strong editing ability and superior
knowledge of vocabulary, grammar, punctuation, and spelling.
e) Excellent verbal (including interpersonal and public speaking) and organizational skills.
f) Skill and accuracy in database management, creating queries, and producing reports preferred.
g) Strategic thinker, team player, and team leader.
h) Able to handle multiple jobs and responsibilities simultaneously.
i) Excellent computer skills including experience with social media, database management,
Microsoft Office products (Word, Excel, Publisher, and PowerPoint).

Equal Opportunity Employment:

Youth First will not discriminate in recruitment, hiring, assignment, evaluation, promotion, discipline,
termination, or any other employment action on the basis of any characteristic or class, which is now or
may in the future become protected by law. Employment with Youth First is based solely on
qualifications and competence for the particular position to be filled. Since such qualifications and
competencies are not peculiar to any type or class of individuals, and since Youth First recognizes the
value of a diverse workforce, there will be no discrimination in employment decisions and actions on the
basis of age, race, gender, color, national origin, disability, religion, marital status, or sexual orientation.
Updated 9/13/2021

Grants Coordinator

• Currently taking applications for a full-time position

How to apply:
Email your cover letter and resume to:
Vickey Taake
Human Resources Manager
Youth First, Inc.
vtaake@youthfirstinc.org

Purpose:

The Grants Coordinator is responsible for helping to secure financial resources for Youth First by strengthening and maintaining grants productivity and success. The Grants Coordinator will help develop, maintain, and facilitate the use of effective operational tools for the identification, solicitation, and recognition of grant funding. The Grants Coordinator will help persuasively communicate the organization’s mission, strategies, outcomes, and impact to grant-makers, both in the writing of proposals and in providing administrative support for deadline and data management related to grants prospecting, solicitation, and stewardship.

Reports to:  Grants Manager

 Roles & Responsibilities

1. Fundraising

a. Assist Grants Manager in meeting grant submission deadlines and expectations according to the instructions of each grant-maker.

b. Develop, write, assemble, and submit compelling grant requests, including letters of intent, proposals, budgets, and presentations, to foundations, corporations, and other grant-making entities.

c. Assist Grants Manager in researching and identifying new grant opportunities using research databases, internet searches, and social media strategies to ensure Youth First has an appropriate pool of funders to achieve short- and long-term fundraising goals.

d. Stay abreast of developments within the foundation, corporate and government sectors to provide support, advice and guidance regarding funding opportunities and trends.

2. Administrative

e. Assist Grants Manager in maintaining grants calendars on Salesforce, Outlook, and other platforms to ensure timely submission of letters of inquiry, proposals, and grant reports.

f. Organize, update, and communicate common grants components such as board lists, tax forms, financial reports, etc.

g. Compile and maintain research, data, and other information to make the case for funding Youth First, including program outputs and evaluation data as well as external information on healthy youth development and risky behaviors, mental health, substance abuse, evidence-based prevention, social services, education, and workforce development.

h. Communicate professionally as needed with foundation contacts and program officers.

i. Assist Grants Manager and regional fundraisers in producing and submitting grant progress and impact reports according to instructions of each grant-maker.

j. Assist Grants Manager and regional fundraisers in maintaining and updating records of all grant activities in Salesforce.

k. Assist Grants Manager in ensuring prompt acknowledgement and appropriate recognition of awarded grants.

3. Other Assignments

l. This position serves as a member of the Development Team, assisting, when necessary, with other duties as assigned.

m. Requires some travel as needed to business meetings within Youth First footprint.

Skills and Qualifications:

• Bachelor’s degree in communications, marketing, journalism, philanthropic studies, or a related field preferred.
• At least 2 years of grant writing or relevant experience preferred.
• Superior writing, editing, proofreading, and/or budgeting skills with close attention to detail and accuracy.
• Detail oriented with strong ability to assist in multiple projects simultaneously while meeting deadlines.
• High-level computer literacy and proficiency with online research, web-based grant applications and the MS Office suite of software applications. Experience using Salesforce software and social media networking strategies is a plus.
• Strong verbal and written communication skills and the ability to develop and maintain positive and productive relationships with colleagues, foundation officers, Board of Directors, and volunteers.
• Ability to maintain composure, productivity, and meet deadlines in a fast paced environment.
• Knowledge of Youth First and/or other Indiana nonprofits is a plus.

Equal Opportunity Employment:

Youth First will not discriminate in recruitment, hiring, assignment, evaluation, promotion, discipline, termination, or any other employment action on the basis of any characteristic or class, which is now or may in the future become protected by law. Employment with Youth First is based solely on qualifications and competence for the particular position to be filled. Since such qualifications and competencies are not peculiar to any type or class of individuals, and since Youth First recognizes the value of a diverse workforce, there will be no discrimination in employment decisions and actions on the basis of age, race, gender, color, national origin, disability, religion, marital status, or sexual orientation.